FAQ

Frequently asked questions (FAQ)_for the Euromed Youth Programme Phase IV calls for proposals are also available in PDF

Kindly visit our FAQs page frequently as it will be updated regularly.

» General Questions

NB: as stipulated in Section 2.2.4 of the Guidelines for grant Applicants and in the interest of equal treatment of Applicants, the Contracting Authority cannot give a prior opinion on the eligibility of an Applicant, a partner, an action or specific activities.

How do I apply?

Do the Euromed Youth Units or European Commission or Delegation of the European Union provide technical support for the preparation of proposals?

Who publishes the call? The Euromed Youth Unit ? The Delegation of the European Union of each participating country? The European Commission ? The Regional Capacity Building and Support Unit for EuroMed Phase IV Programme?

Which countries are signatories of the Euro-Med Youth IV Program?

How many deadlines are expected throughout the course of the program?

Where can I find application forms and guidelines?

Regarding the three actions, how will the distribution of the overall budget? Will specific actions have more than others?

As the "host" organisation, could we send the volunteers to do a large part of their voluntary service and be accommodated in some of our local partner organisations?

Is it possible to host an activity granted under Euromed Youth IV in a different country from which has applied?

In a bilateral or multilateral action in Action 1 and 3, how many participants have to participate from each of the sides?

If an international organisation located in Europe is one of the partners and the participants it sends to a MEDA (now ENPI South) country are from different countries – is that a bilateral or a multilateral action?

How should an Applicant open the Excel application form files?

» Administrative Questions

Are there any requirements as concerning fonts, font size or page margins?

Is it acceptable to submit Applications by email?

Following selection, when could we start with the implementation of the action?

Who are the "stakeholders"?

What are the reporting obligations for grant beneficiaries?

Should we give a timeline of our proposed project or can our application for the project be done at any of the deadlines and implemented within the timeline of the program (until the first half of 2013)?

What are the policy/rules/regulations on late submissions, will an application submitted after the first deadline be passed to the second deadline? Or will it be rejected?

There is no item for accommodation for the project implementation? Should we consider the same rate of planning visit for the project implementation or there is another way for calculation the accommodation costs for Action 3 projects?

In the page RESOURCES of the application forms (excel format), which is the difference between “Turnover managed or equivalent”, “Net earnings or equivalent” and “Total balance”?

In the page THE ACTION of the application forms (excel format), which is the difference between “specific objective” and “objective of the action”?

» PADOR Registration

What is PADOR?

Where can I find more information about PADOR? PADOR manual? PADOR Quick guide for Applicants? PADOR Quick guide for partners? PADOR e-learning? Frequently Asked Questions?

Due to technical problems I have not managed to register/access my profile in PADOR. The deadline is approaching. What shall I do?

Is it possible to upload the application in the PADOR registration system?

If our organisation is registered in PADOR and has had previous contracts with the EU, do we need to complete this section of the application?

Do the partner organisations have to be registered in PADOR?

» Eligibility Questions

Kindly refer to Article 2.1 for all Eligibility Criteria issues

48.Can Swiss organisations participate in activities funded by the EuroMed Youth Programme in the MEDA countries taking into consideration that they finance their own participation?

Are recently established organisations eligible to apply?

Is it possible to sub-contract the management of the Action?

We are an organisation already receiving funds from the EC through a previous Call. Are we eligible to apply?

We are an NGO from country XYZ but with field offices all over the world. Can each of the field offices apply for a grant?

We would like to apply for this Call with organisation XYZ as partner. Is this partnership eligible?

Should the partner country organisation or the EU-based organisation apply as Applicant?

What are the differences between partners, associates and subcontractors?

Could be “partner” an association from the same country who is applying? For example is eligible a project presented by two Egyptian organisations + two UK organisations?

How is a contractor selected?

We would like to implement an action on theme XYZ. Is this in line with the objectives and priorities of the Call?

We would like to implement the activity XYZ. Is this activity eligible?

Who can submit a project?

In a bilateral or multilateral action in Action 1 and 3 how many participants have to participate from each of the sides?

Considering the next deadline (14 of June) I’m writing to you just to know between which periods or date the financed project has to start and to end?

Is a planning visit obligatory?

Is it possible to have more than one partner from the same country?

In a bilateral action with Palestine and Germany, is it possible to have an Israeli organisation as an associate partner – and the action will still be bilateral?

If an international organisation located in Europe is one of the partners and the participants it sends to Palestine are from different countries – is that a bilateral or a multilateral action?

What about Turkey? Is it from South (Med countries) or north (program countries) in the Euro-med IV program.

» Evaluation Questions

We are a small NGO with a small yearly turnover. What are our chances of being selected?

How will the financial capacity of Applicant organisations from the beneficiary countries be taken into account in the evaluation?

» Budgetary Questions

Explain in the easiest way possible the difference between Lump sums and Flat rates.

How should the Budget be distributed between Applicant and partners?

The budget template has some formulas. Can we add formulas?

The budget does not have detail for activities. Should this be the case or do you need details to be added?

What types of cost can be considered as eligible costs?

From which sources should the balance be financed?

Can staff salaries be counted as contributions in kind?

When converting from a local currency into EUR, should the current exchange rate be used or the exchange rate applicable at the end of each respective financial year?

Are action costs incurred before the signing of the contract eligible for co-financing?

Is it possible to finance the travel costs completely with funds other than from the EU?

Is it correct that (under Action 2 EVS) volunteer accommodation and meals are excluded from eligible costs? Should these costs then not be included in the budget?

In regard to the Budget Appendix Table: there is a separate line for the budget, including taxes, while in another line it is required to write the full amount without tax (excluding taxes). Is there a need to separate the tax from the estimated price of each section (line)? If so, how can you calculate it, since some of the sections are intended for other countries, then the percentage of the tax changes?

In relation to eligible costs for action 3- training and networking - activity per cost, base A ( food & lodging ) does not appear (Guidelines table Article 2.1.4). The same enquiry applies for Action 1- Youth exchange/ activity per cost, where Base B & C are not indicated?

Trainer fees and Training Materials are not indicated as eligible costs under Youth Exchange?

» Supporting Documents

When do supporting documents need to be submitted?

As it is not possible to upload originals of the supporting documents, should copies be certified?

Should translations of supporting documents (e.g. statutes or articles of association) be certified translations?

» Requests for Results, Scores, or Comments

Our proposal was rejected. Could you send us specific comments concerning our proposal?

My proposal was rejected. Can you let me know the scores of the selected projects?

When will we be notified whether our Full Application was successfully evaluated?

Are the results of the Calls for Proposals published?

Is there a realistic chance that our reserve-listed proposal will still obtain funding?

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